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Privacy Policy

Who we are

Our website address is: This ia a trading name of John Drinkwater.


When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.

An anonymized string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: After approval of your comment, your profile picture is visible to the public in the context of your comment.


Uploading media to event pages will be publically available and permission must be confirmed before any content is so used.


If you visit our login page, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.

Cookies used by other third party companies including Facebook, Google and Vbout will be used for future possible marketing by us through these platforms.

Who we share your data with

If you request a password reset, your IP address will be included in the reset email. We may hsare your data with Facebook, Google, Vout or Zoom in order to provide services and marketing messages to you.

Speicifc Meeting Data of attendees may be shared with the meeting organisers and sponsors.

How long we retain your data

Data for accounting purposes will be retained for 7 years.
Data from Meetings and events is held up to 30 days after the ending of the event and may be held longer by meeting organiser.

What rights you have over your data

You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.

Where your data is sent

Data is held at our offices, our uk hosting faciltities and Vbout.